If you are part of the IP department of medium to large sized organizations, you probably face the same problems as others: More submissions with limited budgets and growing need to respond to business customers reduce it. In short, you and your team are being asked to do more with fewer resources.
Maximizing process efficiency is one of the IP Department of the biggest challenges for the effective management of the patent. Here are the top 5 tips to improve your processes, patent management:
1) self-service for inventors and service providers
Creating a self-service portal for inventors where you can track the status of their patent filings. This will reduce the number of incoming queries and improve the satisfaction of the inventor.
portal can also help your outside law firms and agents cooperate with you and inventors in real time and enter data directly into your system. This will help reduce administrative costs in connection with data reentry and follow-ups and improve data integrity.
You will be able to delegate tasks with confidence and things seamlessly transfer to another company when needed.
2) Electronic Case Repository
As a progressive legal department, you will get much better visibility into the entire life cycle of a patent setting up a centralized repository of objects.
repository must contain the complete submission history: documents, reference lists, all correspondence and docketing. It should also ensure the most up to date information on all issues, including current status, filing and prosecution history, great action and annuity information.
The centralized repository will provide you with the tools to selectively share relevant information with all stakeholders. For example, obtaining formal reviews by committees for international patent filing decisions and annuity payments for collective decision-making.
3) To integrate the collection and evaluation of Workflow Processes
to optimize your performance by integrating financial and budget estimates in the workflow process. This will help in monitoring firms and lawyers who have a better turnaround time than other companies that routinely file extension. This information will provide you with effective tools for future work assignment and for the reorganization of work in accordance with your budget constraints.
Integrating Billing will also allow you to accurately forecast costs and help you measure the total spend per company, per country, and other information.
4) Automate manual operations
Where possible, automate manual operations. If your team is spending two days in the month of calculating patent prizes, it's time to automate this function. If your law firms are working directly with the inventor for application specs, it is time to their system where they can work together in partnership mode. If you're spending too much time reentering data, companies or patent offices, using technology to integrate the interface with patent offices and law firms.
Identify any opportunities to automate manual operations and use technology tools to get them automated.
5) Patent Characterization of
characterize their patent portfolios in line with technological areas, business units, product ratings. Establish a flow process for regular updating in order to categorize and use of analytical tools to spot trends, find anomalies, identify strengths and weaknesses by taking advantage of their IP assets data.
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